Supplier portal

Dear Concerned,

By way of a brief introduction, We, HSBC Bangladesh is requesting necessary documentation and information regarding the Product(s)/Service(s) mentioned in the categories set out in the table below:

Proposed Duration of Third-Party Enlistment: 5 Years (From 01JAN26 to 31DEC30)

Categories Considered for Third Party Enlistment:

Third party enlistment evaluation process

Interested parties eligible to make applications for enlistment will be evaluated based on the following steps:

1. Eligibility criteria
2. Preliminary examination
3. Due diligence checking

Eligibility criteria

Initial basic document

Submit the updated documents along with a forwarding letter (Will be verified internally by HSBC Bangladesh)

• Supplier forwarding letter containing name and address (Mentioning City, Country, Area Code, Phone and Fax Number, email address) & details of authorized person who will collect cheque and other information such as challan, payment details etc.) Authorized signatory name must be mentioned in the Supplier Forwarding Letter.
• Tax Identification Number (eTIN) either of the individual owner or of the business
• Business Identification Number (BIN)
• Trade License/ Registration certificate of NGO Affairs Bureau (for NGOs)
• Certificate of Incorporation
• Letter of instruction for Mode of Payment (can be clubbed with serial 1)
• Bank forwarding (containing Bank Name, Bank Branch Name, Bank A/C Name, Bank A/C Number, Bank Routing Number, Swift Code (If available), invoice Currency Code (BDT for Local Supplier)
• Latest tax return submission acknowledgment copy
• Copy of Certificate of Incorporation [RJSC registration] (Where Applicable)
• Proof of submission of TAX return for latest financial year
• Brief of Company Shareholders and associated business [form x and xii] (Where Applicable)
• Copy of relevant regulatory permission / Professional Certificates (Where applicable)
• Bank solvency certificate bank’s letter head
• A copy of cheque leaf

Note that below information must be incorporated in the company profile to be shared as potential:

• General Details – Registered address, contact details, email address, core business, type of company, year of establishment, D-U-N-S Number (if available).
• Organization Structure & Staff – Team structure, local/multinational, number of permanent staff, skill sets/experience of the staff.
• Client Relationship – Name of the clients with whom the third party have relationship.
• Banking Relationship – Name of the Banks where third party maintain accounts.
• Areas of Operations – Official presence in other Districts.
• Work Areas – Tenure of service experience in the relevant category.
• Brief of Company Shareholders and associated business (Where Applicable)
• Copy of relevant regulatory permission / Professional Certificates (Where applicable)
• Copy of Certificate of Incorporation (Where Applicable)
• Copy of Memorandum and Articles of Association (Where Applicable)

Relevant work experience document for applied category

The potential third parties are required to provide relevant work references from their customers. (Copy of any documents related to similar work experience)

Establishment

The year of establishment/incorporation should be at least three years before 31DEC25.

Those who are primarily eligible and comply with the above criteria, may be considered for next evaluation step (Preliminary Examination).

Preliminary examination

The preliminary shortlisting of third parties will be technically evaluated as per the following criteria and mentioned weight, then will be shortlisted further for necessary due diligence.

Preliminary examination score will be based on below criteria & weight:

Due diligence checking

Internal due diligence checks will be performed for the shortlisted third parties from previous step. If any third party fails internal due diligence check, it will no longer be eligible for enlistment. Third Party Enlistment process will be completed after above due diligence check. Finalized third parties upon completion of the above process will be contacted further to complete the enlistment process.

General terms and conditions

• All potential suppliers must send the required documents to procurement generic email address (procurement.bd@hsbc.com.bd).
• No application will be accepted without using above channel.
• One third party may participate in multiple categories based on their capacity, authority, license, scope and nature of business.
• Bank can change terms and conditions at any point of time. Bank can refuse any company or ask for explanation/further details.
• No alternation/amendment is accepted after submission of the profile documents. In case of multiple submission only first one will be considered further.
• HSBC Bangladesh reserves the right to accept or reject part/whole of any or all the application without assigning any reason whatsoever;
• Enlistment of a party will not obligate HSBC to engage or contract with the said entity. Any engagement is subject to HSBC’s discretion, requirement and subject to signing of definitive supply/service agreements.

Requirements

HSBC procurement bangladesh

• E-mail: procurement.bd@hsbc.com.bd
• Website: www.hsbc.com.bd

RFI list

Request for information list